Displays
Prepare and test your Live Mosaic
Plan the mosaic, test it before doors open, and rehearse moderation, hiding the wall, exports, and a fallback.
On this page
Use this checklist after setting up your Live Mosaic. Test photo placement and moderation on the event screen, then prepare exports and a fallback display.
Plan the mosaic
Choose the final source image before configuring the display. Use a bold logo, icon, or simple key art that will still read from across the room.
Confirm where the mosaic will run: TV, projector, LED wall, laptop, embedded page, or recap screen.
In step 2, Your screen, pick the shape that matches the actual screen.
The layout grows automatically as photos arrive. For an optional starting-size override, open Layout options, Starting tile size: Large is about 500 tiles, Medium about 1,000, and Small about 2,300.
Decide what the wall does in step 3, On the wall: highlight new photos with a brief close-up, show the newest photos along the bottom, and choose what happens when no new photos are arriving (hold still, replay past photos, or tour the wall). In step 2, choose Watch only for a screen nobody touches, or Touch or click for one with on-screen buttons.
Define moderation rules for photos that should not appear publicly, and decide who watches the mosaic during the event.
Test before doors open
Open the Live Mosaic settings and confirm the status line at the top reads Ready for photos.
Choose Test photo from the mosaic header’s actions menu to confirm the mosaic can place a photo.
Open the public display link on the same type of screen that will be used at the event.
Complete several real booth submissions and watch for them to appear on the mosaic.
Hide one test submission from Submissions and confirm it leaves the public display.
Try Show artwork only from the ⋯ menu, then Show mosaic, so staff know how to take guest photos off the screen in a hurry.
Exports and fallback
If you want a keepsake image, open the Live Mosaic settings, expand Downloads, choose HD, 4K, or Print, and select Create image. You will get an email when the file is ready, and you can download it from the same list.
Prepare a Gallery or Slideshow fallback display link if the venue screen, network, or volume plan changes.
What to know
- If you expect fewer photos than tiles, the wall fills in by repeating photos. Under Advanced, Photo repeats, choose how repeats are picked and set Preferred repeats per photo. This preference may be exceeded to fill empty tiles.
- Once photos are on the wall, changing the screen, the starting tile size, the tile shape, or the picture rearranges every photo when you save. The settings show a reminder before you save, and adjusting brightness or contrast never rearranges the wall.
- Show artwork only removes every guest photo from view right away, so viewers see only your picture while new photos keep arriving in the background. Choose Show mosaic to bring them back. It is the fastest fix if something unwanted reaches the mosaic.
- If the mosaic is not updating, check that the display is enabled, the status line reads Ready for photos, the booth submissions have finished processing, and the photos you expect are not hidden.
Tips
- Use one approved source image file and avoid swapping it once photos are on the wall.
- Place the screen where guests can notice their photo entering the mosaic without blocking the booth line.
- Run the test on the event network, not only office Wi-Fi.
- Keep one staff member watching the public mosaic while another completes booth submissions.
- Keep the direct display link available even if the mosaic is also embedded on a website.